Committees

 

 

KENDRIYA VIDYALAYA BEML NAGAR, KGF

COMMITTEES AND THEIR DUTIES -2018-19

S.No

Committee

Members(Secondary)

Members(Primary)

Duties

Sign

1.       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Academic Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mrs.Sittarsi, TGT(SSc)

Mrs.Babli, TGT(Maths)

Mrs.Hajra, TGT(Eng)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mrs. Vijaya

Mrs Jyothi

Mrs .Sulochana

 

 

 

 

 

 

 

 

 

 

 

 

 

 

i)Organizing Bridge course for classes  VI

ii)Distribution of Split up syllabus

iii)Collecting the list of slow and bright learners from all the class teachers

iv)Collecting and distributing study materials

v) Monitoring the Homework given and Remedial Classes taken as per Schedule prepared.

vi) To update and forward monthly reports of academically adopted students of class X to RO

vii)To plan Demo lesson schedule for the month for all teachers and execute it successfully

viii)Organizing Parent Teacher meeting for all classes.

ix) Convening of subject committee meeting

x)Monitoring implementation and execution of syllabus coverage

xi)Preparation of comprehensive list of projects Activities ,worksheets ,etc

of each class.

xii)Prepare the minutes of the faculty meeting on the last working day and get it approved by the principal

 

2.

 

 

Time Table committee

Mr.Praveen i/c Librarian

Mr.Dinesh, TGT(Art)

TGT( Hindi)1

 

Mrs Jyothi

Mrs.Vijaya

 

i)Preparation of time table as per KVS norms

ii) Daily arrangement for the teachers on leave .

iii) To ensure no class is left unattended

iv) To make remedial timetable for low achievers

v) To make Timetable for Autumn & Winter Break classes for XII

 

3.

Examination Committee

(internal)

Mrs.Usha , TGT(SSc)

Mrs.Babli

TGT(SSc)3

 

i) To conduct internal exams as per the schedule given by KVS calendar of activities

ii) To update the Report cards and Mark list format as per the latest CBSE directions

iii) To provide CCE registers to various subject teachers.

iv) To inform exam time table to students and parents at least 2 weeks before commencement of test or exam

v) To collect Question papers from paper setters, along with Blueprint & Marking scheme

vi) To conduct retest as per KVS norms

vii) To analyse the Results of internal & Pre-Board Exams

viii) All the required documents/materials like answer scripts, mark slips, mark register, progress card etc should be issued to the concerned teacher in time and should be taken back to exam department after completion of each test or exam.

ix) Students and parents must be informed about the result of all exam within a week of completion of exam/test and updated record must be kept ready for further course of action.

x)Maintain the required examination stationery in stock.

xi)Preparation of result analysis for classes VI to IX

 

4.

Examination Committee

(External)

Mr.Praveen i/c, Librarian

Ms.Poonam, TGT(Skt)

TGT(Eng)2

         Mrs.Sulochana  

i) To prepare a schedule of external examinations to be conducted in the Vidyalaya.

ii) To liaison with such agencies regarding conduct of examinations.

iii) To receive parcels from such agencies for conducting examinations.

iii) To prepare the list of invigilators and monitor the conduct of exams.

iv) To coordinate in packing and sending the exam material for evaluation.

 

5.

CBSE

Mr.Praveen

Mrs.Usha

TGT(Sc)2

 

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i) To correspond with CBSE for all exam related queries

ii) To monitor the registration of class IX and class XI students for Board exam

iii) To verify the details sent to CBSE

iv) To approach Syndicate Bank for verification of Exam materials sent by CBSE

v) To plan Seating arrangement as per CBSE guidelines

vi) To inform other schools about the requirement for invigilators for Board exam

vii) To despatch Answer papers promptly

viii) To maintain all proformae concerning the conduct of CBSE exams

ix) A Xerox copy of all documents being sent to CBSE to be maintained

x) To maintain account of  answer papers & expenditure for conduct of exam in prescribed formats

xi)Preparing CBSE result analysis for classes X and XII Class wise and teacher wise as per the directions of KVS RO

xii) Board results to be updated I the school website every year. Previous years results also to be displayed.

 

6.

 

 

 

 

 

 

Admission Committee

   

 

 

 

 

 

Mrs.Kalashree,

Mrs.Srikeerthy

Mr.OmPrakash

Mrs.Babli

 

 

 

 

 

 

 

 

 

 

Mrs .Jyothi

Mrs.Nazreen

 

i)Scrutiny of registration form of class XI

ii)Preparing  the list of selected candidates

iii)To make a plan to set question papers for fresh admissions for class IX and above

iv)To conduct admission tests

v) Compiling and forwarding of Local Transfer applications to other KV and RO.

vi)Recording and sending of class wise and category wise enrollment position with reference to KV NO 2 Jalahalli to RO every month.

vii)To write the entries of all newly admitted students in the admission register without error

viii)Uploading of TC details in school website on day to day basis.

ix) Generating TC from UBI portal

 

7.

CCA

Mrs.Hajra, TGT(Eng)

TGT(Hindi) 1

 

 

 

i) To prepare CCA calendar of Activities

ii)To conduct Co-Curricular Activities

iii) To ensure the morning assembly programmes are conducted in stipulated time as per KVS direction

iv) To ensure the quality of the items presented on stage

v) To ensure the Assembly Register is updated regularly

vi) To organise Programmes on Special days

vii) Conducting Investiture ceremony in a befitting way.

viii) To ensure maximum participation of students

ix) To organise Annual Day

x) To distribute CCA prizes

 

8.

CCA(External)

Mr.Praveen

Mrs.Sittarsi

 

 

 

 

 

 

 

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i) To coordinate with External agencies for conduct of activities

ii) To ensure student participation in external competitions

iii) To intimate parents about the participation of the student and to file the acknowledgement

iv) To update the student Achievement  list regularly and a soft copy to be forwarded to VP

v) Achievements to be updated in  the School website

vi) To collect data for Regional Newsletter

 

9.

Club Activities

Literary club

 

Mrs. Hajra

TGT(Hindi)2

Ms.Poonam

Mr.Praveen

 

 

i) To plan activities for the academic year

ii) To conduct activities a per schedule

iii) To decorate the display boards with self composed articles/ poems/stories of students

iv) To organise literary day

v) To arrange talk by any famous novelist or writer

Club Activities

 

Club Activities

 

Nature Club

Mrs.Sittarsi

 

i) To plan the club activities

ii) To set up vermicompost pit

iii) To arrange talks by experts

iv) To guide students to make Prize winning innovative Projects for Science exhibition

v) To organise Science exhibition

vi)To maintain record of club activities

 

 

Club Activities

Maths club

 

Mrs.Babli, TGT(Maths)

TGT(Maths)2

TGT(Maths) 3

 

i) To celebrate National Mathematics Day

ii) To organise a Mathemagic show

iii)To invite experts in the subject from Maths Olympiad cell of IISc

iv) To take up projects related to Mathematical modelling

 

 

Club Activities

Integrity Club

Mrs.Usha

TGT SSc2

TGTSSc3

 

i) To set up Integrity Club corner

ii) To decorate the Display Board

iii) To plan & conduct activities

iv) To include activities of Awakened citizen programme for the club

 

 

Club Activities

Health & wellness Club

Mr.Manoj

Coach

Yoga tr

 

 

 

i) To create awareness about good health

ii) To organize Nutricheck

iii) To organize Dental check up

iv) To plan activities as per School Health Manual of CBSE.

 

10.

Guidance & Counselling

Mrs.Husna

 

 

 

 

 

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i) To plan guidance & counselling activities for the academic year

ii) To maintain Guidance & counselling register

iii) To arrange talks by experts

iv) To have a counselling hour every Wednesday for difficult students of various classes

v) To invite alumni of the Vidyalaya for addressing the students about career options

 

11.

Adolescence Education Programme (AEP)

Mr.Dinesh

Ms.Poonam

 

 

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i) To plan activities for the academic year

ii) To arrange talk by Gynecologist for girls

iii) To educate students about good touch and bad touch

iv)To invite experts in the field of adolescence education for lectures

v) To maintain record of activities conducted

vi) To upload the data in the AEP website.

vii) To address the grievances of adolescent students

 

12.

Discipline

& Late comer’s monitoring

Mr.Manoj

Coach

Yoga tr

Mrs Parvathy I/C

Mr Arun Kumar Pathak

Mrs Prabha Nair

All PRTs

Yoga tr

 

i) To monitor the discipline of students during assembly

ii) To check whether students are attending assembly or not

iii) To check the bags of higher class students at regular intervals to ensure that they do not bring mobiles & i-pods to school

iv) To assign duties to the committee members to monitor the uniform of students & late comers

v) To inform the parents about regular defaulters

vi) To maintain the details of defaulters in the register

vii) To announce the names of classes with minimum defaulters at the end of the week after consolidation of data

viii) To plan for corrective measures, through skit or talk during morning assembly

 

13.

Grievance Cell

Principal i/c

Mr.OmPrakash

Mrs.Usha

 

Mrs.Vijaya

Mr.Subbiyan

 

i) To open the Grievance box on every Wednesday

ii) To list out the suggestions or Grievances made

iii) To consult the Principal regarding the course of action

iv) To inform the concerned individual about the action taken

 

14.

Redressal of Grievances

Principal

Mr.Praveeni

VMC member(lady)

Mrs. Sittarsi

Mrs.Malrvizhi

i) To conduct an enquiry

ii) To resolve the issue

iii) To inform DC depending upon the gravity of the situation

 

15.

Publication

(Vidyalaya Patrika, Student Diary, Teacher’s Dairy, Newsletter)

 

 

 

 

Mrs .Hajara

Mrs.Jyothi

Vidyalaya Patrika

i) To encourage students and staff members to contribute articles for the Vidyalaya Patrika

ii) To design the Cover page by May

iii) To ensure the Vidyalaya Patrika is published in July

iv) To design the Student Diary

v) To prepare the Teachers’ Diary

Student Diary

i)To compile all information like class teacher list, homework time table, CCA list, housemaster list, VMC member list, List of Holidays etc.

ii)To complete all administrative formalities for printing the handbook and keep it ready for distribution on 1st April .

Teachers’Diary as per KVS directions.

 

16.

Minutes of Staff meeting

Mrs.Hajara

Mrs .Jyothi

To write the minutes of the meeting and to circulate it among the  teachers

 

17.

Sports

Mr.Manoj

Coach

Mr.Sunil

Ms.Indu

i) To plan for Annual Sports day

ii) To conduct school level competitions

iii) To select students for Regional & National level Competitions

iv) To prepare the Sports report for Regional Newsletter

v) To issue sports equipment to students

 

18.

Medical &  First Aid

Mr.Manoj

Coach

Yoga tr

Dance tr

Mrs.Menaka

Mr.Subbaiyan

i)) To conduct medical check-up of students & staff twice a year

ii) To provide medical help whenever required to the students

iii) To maintain medical records of all students & staff members

iv) To inform the class teacher & other subject teachers the precautionary measures to be taken in the case of students suffering from high risk

iv) To maintain the medical room

i) To ensure First aid boxes are available in all the Labs, Medical room, Sports room,

one at the entrance lobby

i) To ensure the contents of the First-aid box are replenished at regular intervals and to check the expiry of ointments/ medicines

 

19.

Students’ council

Mrs.Hajara

Mr.Dinesh

TGT(Hindi)2

Mrs.Sulochana

Mrs.Nazreen

i) To organise investiture ceremony

ii) To monitor discipline in the Vidyalaya

iii) To help in organizing Sports day, Annual Day

iv) To conduct monthly review meeting

 

20.

Scouts & Guides

Cubs & Bulbuls

Mr.Dinesh

Ms.Poonam

Mr.Subbaiyan

Ms.Rakhi

Mr.Sunil

i)Enrollment of the Scouts & Guides in the month of April

ii)To prepare Plans with tentative dates and months for organizing activities

iii)To give proper training to the students

iv)To provide opportunities for Scouts & Guides to participate in various activities conducted in the Vidyalaya ,regional, national level

vi) To take up social service activity for the school

iv) To conduct Tritiya Sopan, Tritiya Charan camps in the Vidyalaya

v) To ensure students maintain log books

 

21.

NCC

Mr.Praveen

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i) To prepare cadets for A, B,C certificate exams

ii) To involve cadets in developmental works in the Vidyalaya

iii) To conduct  awareness programmes on social issues for common man with help from cadets

iv) To train them for State Republic Day parade

 

22.

Library

Mr.Praveen

Mrs.Hajra

TGT(Hindi)1

Ms.Poonam

 

 

i) To purchase books as per KVS guidelines

ii)  The suggestion from staff members for purchase of new books to be taken

iii) To ensure books are circulated as per the requirement of students & staff members as per Library rules

iv)Books should not remain with same individual for a long period when there is a demand for it from others

v) Library should be open during lunch time for students to read books & magazines

vi) Students should be encouraged to write Book Review

vii) Guidance & Counselling corner or table to be maintained

viii) Good quotations related to Books and Reading to be displayed in the Library

ix) Monthly meeting of Library Committee to be conducted & minutes recorded.

x) Library policy to be displayed in the Library

 

24.

Parent Teacher Association

Mr.OmPrakash

Mrs.Usha

Mrs.Malarvizhi

Mrs.Grace

Ms.Mamta

 

i) To intimate parents about PTA meetings

ii) To take the signature of parents attending  the meeting

iii) To take Parents suggestion during PTA meetings

iv) To inform parents about the action taken

 

26.

Furniture

Mr.OmPrakash

Mr.Praveen

Mrs.Babli

Ms.Jaspreet

Ms.Megha

i) To prepare a list of requirements

ii) To call for quotation in consultation with Principal

iii) To prepare Budget and get approval of concerned Authority

iv) To prepare Comparative statement and place order for the lowest quoted item as per requirement

v) To get the old furniture repaired

 

27.

Beautification

Mrs.Sittrasi

Mr.Dinesh

Mr.Manoj

 

Mrs.Menaka

Ms.Deepthi

Mrs.Jyothi

Mrs.Nazreen

i) To plan for beautification of the Vidyalaya campus

ii) To take initiative in decorating the Vidyalaya during any event organised in the Vidyalaya

iii) To maintain the  Vermicompost pit

iv)To procure saplings and other requirements for the garden and to monitor maintenance of garden

v)To instruct and supervise the gardener

 

28.

Drinking water facility

Mr.Dinesh

Ms. Rakhi

i) To ensure drinking water is available in the Vidyalaya 24x7

ii) To send water sample for analysis once in every 3 months

iii) To monitor the cleanliness of the area around the water points.

 

29.

Sanitation/ House Keeping & Security

Mr.Manoj

Ms.Pooja

i) To keep a stock of cleanliness activities in the Vidyalaya.

ii)To supervise the work of House Keeping ladies in maintaining cleanliness

iii) To involve student council in monitoring maintenance of cleanliness.

iv)To maintain stock of toiletries needed in various washrooms etc.

v) To ensure the cleanliness of Toilets during visits of dignitaries.

vi) To monitor the work of House Keeping ladies

vii) To prepare a list of areas to be cleaned during second Saturdays in addition to the routine cleaning areas.

viii) To maintain the Sanitation register

ix) To monitor the use of  detergent, Phenyl, Bleaching powder

x) To monitor the cleaning of tiles in washrooms every Saturday with brush and detergent.

xi) To monitor the spread of termites.

xii) To ensure the maintenance of visitor’s register.

 

30.

Maintenance & Repair work

1)Vidyalaya Plant

2) Staff Quarters

Mr.Omprakash

TGT(SSc)3

 

Mr.Arun Kumar

 

i)To plan for repair and maintenance urgently required in the Vidyalaya building and Departments.

ii)To plan and purchase material required for maintenance and repair

iii) To ensure all electrical fittings are functional.

iv)The committee will suggest the requirements in respect of maintenance and repair and take action in time for a decent look of the Vidyalaya  and staff quarters

 

31.

Purchase & Condemnation committee

Mrs.Usha

Mr.Praveen

 

Mrs.Malarvizhi

i)To call for quotations for all the items required in the month of April.

ii)To follow the rules and regulations of KVS for the purchase of the materials

iii)To prepare a consolidated condemnation report for every section before the VMC meeting and to get it approved.

iv)Purchase for the different departments to be done in the school as per requirement

 v)To guide the teachers to follow KVS rules.

 

32.

Excursion /Adventure Activites

Mr.Manoj

Mr.Praveen

TGT(Eng)3

 

Mrs.Sulochana

Mrs.Menaka

Mr.Sunil

i) To coordinate with class teachers in arranging for visits to institutes of higher learning, Research labs or for excursions

ii) To give the intimation letters to class teachers for transmission to parents

iii) To collect the acknowledgement from parents and to file it

iv) To arrange transport & settle bills

 

33.

Website Updation , IC T /KV Shaala Darpan

 

TGT(Eng)3

Computer Instructors

Mr.Dinesh

 

Ms.Deepthi

Ms.Indu

i)To oversee the functioning /Maintenance of computers in KV by AMC contractor

ii)To send monthly  Computer infrastructure report to RO

iii)To update the website weekly(the data should be collected from all the department heads, CCA coordinator, office etc)

iv) To update all information in the website regularly

v) The photo gallery to be updated with latest photographs with captions

vi) Any exemplary achievement to be given as flash news

vii)To check KVS RO and HQ website everyday and download circular etc .

viii)To monitor the updation of KV Shaala Darpan portal

 

34.

Teaching Aids and Audio Visual Aids

Mrs.Usha

TGT(Sc)3

Mrs.Grace

Ms.Rakhi

i)Purchase of Audio Visual aids and teaching aids in April.

ii) Issuing the audio visual and teaching aids to all the departments as per their requirements.

iii)Ensuring the usage of audio visual and teaching aids & maintain a log book for the issue of teaching aids

 

35.

Attendance Registers

CS11 and CS54

Mr.Praveen

Mrs.Malrvizhi

i)Planning the contents of attendance registers

ii)Purchase of attendance register following the norms.

iii)checking of attendance register and fee checking for all 4 quarters

 

36.

Alumni Association

Mrs.Sittarsi

Mrs.Vijaya

i)Constituting of Alumni association

ii)Coordination of alumni and its function

iii)Collection of data of students who have joined various professional colleges

iv) Liasioning between the Vidyalaya & Alumni for developmental work

 

37.

Rajyabhasha Kalyan Samiti

TGT(Hindi)2

TGT(Hindi)3

 

Mrs.Jyothi

MrSunil

i) To ensure the names of staff members in attendance register is bilingual

ii) To ensure replies to official letters in Hindi are sent in Hindi

iii) To prepare report on Hindi implementation

iv) To celebrate Hindi pakhwada as per KVS guidelines

v)To write a Hindi word everyday with its meaning on the display board in secondary section

vi) To ensure purchase of hindi books for the Library

 

38.

Notice Board and House Display Board

All house masters & Associates

All house masters & Associates

i) To display the list of holidays, staff list, bell timings, address of KVS RO, HQ, admission related details in the Notice Board

ii) To ensure house wise display boards are always decorated aesthetically

 

39.

Photography

Mr.Dinesh

Mr.Sunil

i) To take photographs all events in the Vidyalaya

ii) To take photos of interesting special items during assembly

iii) To preserve the soft copies of these photos in folders in the computer lab

iv) To take prints of minimum 2 photos of each event for display in the Display Board

 

 

40.

Science Exhibition

TGT(Sc)1

TGT(Sc)2

TGT(Sc)3

TGT(Maths)1

 

 

 

  ____________________

i) To inform the students to make working models based on Previous year’s subthemes during summer break

ii) To collect the phone number of parents who are scientists and to take their help in the beginning of the academic year itself for making an innovative project

iii) To take help from alumni in making prize winning projects

iv) Students are to be given guidance regarding the models to be made

v) The write-up for each project also to be made

vi) Discourage students from making thermocole projects

vii) Ensure that students feel inspired to make models that are innovative, help them to choose the right project from data collected from the net

viii) Projects should not be simply replicated from the net

 

41.

Social Science Exhibition

Mrs.Sittrasi

Mrs.Usha

TGT(SSc)3

Ms.Jaspreet

i) To give 1st Term project for each class based on the topics for Social sc Exhibition

ii) Ensure the proper distribution of work to students roll number wise

iii) Choose the appropriate song and dance from the website

iv) Select the right costumes, take help from parents or other teachers

v) Monitor the practise schedule of the students, allocate duties to teachers

vi) Organise an exhibition, select the best projects

 

 

42.

Green Olympiad KVS National Science Olympiad

 

KVS Math Olympiad

Mr.Praveen

 

 

Mrs.Babli

 

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i) To inform students about these competitions

ii) To encourage students to participate in these competitions

iii) To conduct the exam

iv) To give a report about the Prize winners to VP in soft copy

 

43.

VMC meetings

Mr.OmPrakash

Mrs.Malarvizhi

i)To inform and invite VMC members for the meetings.

ii)To arrange for refreshments for such meetings

iii)To note down the minutes of VMC meetings.

iv)To arrange for stationery material like files, pens etc and maintain a record of such meetings.

 

44.

Laboratory

Physics

 

Chemistry

 

Biology

 

Computer Lab

 

 

Mathematics  Lab

 

Junior Science Lab

 

TGTSc2

 

Mrs.Babli

 

Mr.Praveen

Mrs.Usha

 

Mrs.Babli

TGT(Sc)1

 

 

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i)To make necessary arrangements for procuring the materials for the lab  as per the needs.

ii)To train lab attendant(?) to maintain the lab for students use, update the stock and make necessary arrangement of apparatus for the use of students for practical periods.

iii)The required practical /activities to be conducted for different classes as per prescribed syllabus .

iv)Organize exhibitions at various level

v)To check the practical or activity record regularly

vi)To give sufficient practice in practical for the board class students

vii)Conduct examinations as per CBSE guidelines

 

45.

Refreshment

Ms.Poonam

Mrs.Sulochana

Mrs.Nazeen

i)Mess arrangement during events and exigencies

ii)Collecting and processing quotations

iii)Verification of bills

 

46.

 

Accommodation

 

 

 

i)Providing accommodation during various events

 

47.

Tranportation-Booking/Escorts

Mr.Praveen

Mr.Sunil

i)Arranging transport for  students

ii)Collecting and processing quotations

iii)Verification of bills

 

 

48.

 

TLM

 

 

 

 

 

i)Placing order for TLMs

ii)Issuing the TLM as per teachers’ requirements.

iii)Maintaining the request and issue register

iv)Entry in the consumable register duly signed by the Principal

v)Settlement of bills

 

49.

CMP

 

 

 

i)All activities under CMP -procuring items

ii)stock register entry

iii)resolutions

iv)bills

 

50.

Resource Room

 

 

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Mrs.Vijaya

i)General upkeep of the room

ii)Prepare the room for events other than TAL/Film Shows

iii)Decoration and cleanliness of the room

iv)Procure TLMs from classes for display in the room

 

51.

Film Show/Tal/CAL Record

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Mrs.Grace

Computer Instructor

i)Issue of CDs to teachers with the help of MB and maintaining a record-term wise

ii)Maintaining a record of film shows conducted every week/month

iii)Maintaining record of TAL/CAL classes by teachers

 

52.

PA System

Mr.OmPrakash

Mr.Sampangi

 

Computer Instructor

Mr.Sundershan

i)Keeping the PA System ready and in good condition    for the morning assembly on all working days  and other important occasions/programmes

 

 

 

 

 

 

 

 

                                                                           PRINCIPAL